Formark Engineering Transmittal Solution for Livelink

Download brochure: Formark Engineering Transmittals [PDF 191k]

Enable the controlled creation and the secure electronic distribution of engineering transmittal packages to internal and external parties to increase compliance, reduce risks and save time & money.

The Challenges
Organizations in the oil and gas, utilities, and design & construction sectors must effectively manage and control their valuable engineering project documents throughout the project lifecycle to reduce risk, manage cost, and optimize schedules. This information must be transferred both internally and externally with consultants, general contractors, operators, clients and other groups.

Unfortunately many organizations have poor control over their engineering content transmittal process. Technical drawings, specifications, standard operating procedures (SOP's), maintenance manuals and other valuable documents are inconsistently assembled and distributed by different manual approaches in many projects.

The result of this inconsistent management is the risk of expensive project rework during construction, as well as errors during project operation and maintenance due to the incorrect version of a document being transmitted. Also, time is wasted by Document Controllers on the manual activities required to create, record and report on transmittals and to organize the documents for copying and shipping. At the same time its difficult to be assured that transmittals have been received and to access up-to-date status reports, resulting in further manual follow-up activities.

The Solution
The Formark Engineering Transmittal solution standardizes and simplifies the transmittal process for Document Controllers and other essential personnel involved in creating, sending and receiving transmittals.

The Formark Engineering Transmittal Solution simplifies the process of transmittal package creation and distribution.

A multi-tab form easily guides Livelink users through the consistent creation of transmittal packages.

• select the transmittal type, documents and recipients (internal or external)
• complete necessary form fields and submit
• automation creates a transmittal cover sheet detailing all particulars of the transmittal, and sends e-mail notificationto all recipients

The Formark Engineering Transmittal Solution presents a comprehensive interface to users involved in transmittal package creation and processing.

Internal recipients access their transmittals within Livelink. External recipients simply use a web browser to log into the Formark Transmittal Server (located behind your firewall) to access only the transmittals to which they have permission. Individual transmittal packages are selected from a list of those available to display the associated documents and cover sheet, and provide the opportunity for the user to formally acknowledge receipt of the transmittal.

The Benefits to You
The Formark Engineering Transmittal solution for Livelink improves your market competitiveness through reduced risks and costs and improved service to clients by:

• Ensuring transmittal packages are compliant to your process
• Providing greater control over valuable engineering content
• Reducing the risks of litigation and the costs of working with outdated versions of documents
• Eliminating manual transmission creation, record keeping, reporting and distribution
• Enabling real time reporting, including a record of acknowledgement and receipt
• Shortening delivery time via electronic distribution to minimize project delays and shorten project schedules
• Creating hard dollar savings by eliminating printing, copying and courier activity.

The Formark Engineering Transmittal solution increases your control over engineering transmittals, reduces your risk of error and of project rework to save you time and money.